THE EDINBURGH ADDRESS BOOKING TERMS AND CONDITIONS
BOOKING TERMS AND CONDITIONS - INTRODUCTION -
UPDATED ON 21/12/2020 with new Flexible cancellation terms and reduced holding deposit.
We, The Edinburgh Address LTD, registered in Scotland under company number SC340134 registered office International House, 38 Thistle Street, Edinburgh EH2 1EN, Scotland, UK.
The conditions contained in this document form the basis of your contract with us, as booking agent for the property. Please read them carefully as they set out our respective rights and obligations.
We act as booking agent for the property, and we will collect the payments due by you to the Accommodation Provider (including the Security Deposit).
Please note that by entering into this contract you will also be entering into a separate contract with Accommodation Provider.
A. The Accommodation Provider means the owner providing the accommodation to rent.
B. us means The Edinburgh Address Ltd, as booking agent for the Accommodation Provider.
C. you means the person booking the accommodation and includes all members of the party.
D. The Booking Terms and Conditions means the contract between us, as booking agent, and you as set out in this document, the booking form and the confirmation invoice.
E. The Guest Terms and Conditions means the contract between the Accommodation Provider (or a manager or agent on their behalf) and you.
(a) The Edinburgh Address Ltd acts as booking agent for the properties advertised on the website www.theedinburghaddress.com and other third party sites that The Edinburgh Address Ltd use to advertise accommodation.
(b) By using, browsing or visiting these sites via mobile, desktop or any other platform and then completing a booking form you acknowledge that you have read and agree to the Booking Terms and Conditions and you expressly agree to be bound by the Booking Terms and Conditions.
(c) The Booking Terms and Conditions shall also apply where bookings are taken via telephone.
(d) We act as the booking agent of the Accommodation Provider and have no liability to you for the suitability or quality of accommodation, which is referred to in the Guest Terms and Conditions. If you have any complaint about the suitability or quality of the accommodation, you should refer to the Accommodation Provider – see section 15.
(e) By booking accommodation through The Edinburgh Address Ltd, you are also entering into a contract with the Accommodation Provider in accordance with the Guest Terms and Conditions, and you expressly agree to be bound by the Guest Terms and Conditions.
(f) It is your responsibility to ensure that you are in possession of all necessary travel and health documents (including Passports and Visas (where applicable)) before departure.
(g) It is strongly recommended that you take out adequate travel insurance which would cover your booking.
1. Making your booking
Once we have received your booking form and booking deposit, we will, subject to availability, confirm your stay by issuing a confirmation invoice by email. Please check this invoice carefully as soon as you receive it. Contact us immediately if any information, which appears on the confirmation, or any other document appears to be incorrect as it may not be possible to make changes later.
Once the deposit referred to in section 2 is paid there is a binding contract between us and you as set out in the Booking Terms and Conditions, and there is a binding contract between you and the Accommodation Provider as set out in the Guest Terms and Conditions.
2. Deposit/Final Payment
In order to confirm your stay, a deposit of 15% of the full payment (or full payment if booking within 28 days of arrival date) as shown on the confirmation invoice must be paid to us at the time of booking.
This deposit is not refundable in the event of your cancellation or failure to pay on time as set out below.
The balance of the cost of your stay (the amount shown on the confirmation invoice less the deposit) must be received by us not less than 28 days prior to arrival (or at the time of booking if this date has passed). This date will be shown on the confirmation invoice. If you have not paid in full and on time we reserve the right to treat your booking as cancelled by you. In this case the cancellation charges set out in section 11 below will be payable.
By booking accommodation through The Edinburgh Address Ltd you are confirming that you, as the person responsible for the booking, are of 25 years of age or older (Minimum age requirement vary per property. Please check the specific home listing description).
We reserve the right to vet all guests. By vetting we mean obtaining information about each guest who will stay in the property such as name, age, copies of passports, address and any other reasonable information.
We reserve the absolute right to cancel the booking at any time should any information come to light in the vetting indicating that, in our opinion, any guest will not be a suitable guest for the accommodation.
Should we cancel the booking pursuant to this section, you will be refunded the full cost of the booking, less the 15% deposit unless otherwise agreed by us.
4. Use of the property
The property is to be used for short term residential accommodation. You agree (a) not to allow any animals in the property unless otherwise agreed in advance of arrival (b) not to smoke in the property and (c) to be respectful of the neighbours and keep noise from the property to a minimum between the hours of 10pm and 8am.
You agree not alter the accommodation in any way, including adding or removing items and fixtures and fittings within the property.
5. Security Deposit
You must pay to us a security deposit of £250 (£500 for Glencairn Apartment @ The West End, Well Court @ Dean Village, The Edinburgh Mews @ The West End, Castle View Apartment @ The Old Town, Edinburgh Castle Suite @ The Old Town, The Skyline @ The West End, £650 for The Art House @ The New Town, The Edinburgh Idyll @ The New Town and The Townhouse @ Stockbridge, £1000 The Grand Residence @ The West End)
such other sum as has been intimated to you at the time of booking) for stays of less than 2 weeks, or 15% of the booking value for stays of 2 weeks and over, 7 days before the start of your stay (or at the time of booking if this date has passed). The cost of any damage to the property or to any items in and/or at the property caused or any service charges incurred by any member of the party will be deducted by us from the security deposit at the end of your stay. If no deductions are required, your security deposit will be refunded in full to you within 7 working days after your departure from the property.
5.1 Security Deposit Refund - Card Updates
Please note, we require the deposit to be paid and returned to the same card. Should the card you use to pay your security deposit expire before the repayment date any charges related to the refund will be paid at the guests expense.
5.2 Security Deposit Disputes
Please note you should deal with the Accommodation Provider on any disagreement or dispute as to any deductions made or to be made from the security deposit.
6. Utility Bills
Council tax and a charge for use of utilities (taking account of what has been the norm for previous occupancies for a similar length, seasonality, and any other relevant factors) are included in the cost of your stay shown on the confirmation invoice. If the utilities bill or bills exceed the charge included in the cost of the stay shown on the confirmation invoice, the Accommodation Provider will deduct the amount of the excess from the Security Deposit.
7. Number of persons
Only those persons whose name appears on the Booking Form may use the property. The substitution of persons during the rental period is not allowed unless previously agreed with us. The number of persons (adults and children) must not exceed the number of sleeping places indicated on the website unless previously agreed with us.
On arrival you must present your confirmation details, and all the guests must provide passports or identity cards to the Accommodation Provider.
If (a) any person not included in the booking form or subsequently agreed to by us is with the party or (b) the required documents are not available on arrival or (c) any guest is under the influence of alcohol or drugs or is inappropriately dressed or behaves in an aggressive or otherwise unacceptable manner or (d) in our opinion it is likely that the accommodation will be used for a purpose that contravenes section 4 or the Guest Terms and Conditions, we reserve the right to cancel the booking. In this event, the full cost of your booking will not be refunded.
9. The cost of your stay
The price of your stay will be confirmed at the time of booking. We do however reserve the right to correct inadvertent errors in both advertised and confirmed prices, and we will do so as soon as we become aware of the error. Where we have to make any changes that will affect your booking we will notify you of these changes as soon as possible.
10. Changes by you
Should you wish to make any changes to your confirmed booking (including changes in the members of the party), you must notify us as soon as possible and, in any event, not later than 48 hours before check in. We reserve the right to approve these changes, and to charge for doing this.
11. Cancellation by you
Should you need to cancel your stay after the booking has been made you must immediately advise us by email. Your notice of cancellation will only be effective when we receive it. As we incur costs from the time we confirm your booking and may be unable to re-sell your period of stay, the following cancellation charges will be payable. Where the cancellation charge is shown as a percentage, this is calculated on the basis of the total cost of the accomodation price, excluding amendment charges. Amendment charges are not refundable in the event of cancellation.
Period before start of stay within which written/email notification of cancellation is received by us.
Flexible Cancellation Charges:
More than 4 weeks till arrival Deposit payment only (15% Non refundable holding deposit)
Between 4 & 1 week till arrival Deposit payment + 50% of accommodation price
Less than 1 week till arrival Deposit payment + 100% of accommodation price
Depending on the reason for cancellation, you may be able to reclaim these cancellation charges (less any applicable excess) under the terms of any insurance policy you may have.
For Covid-19 related issues please read our section below "COVID-19 - GUESTS TERMS AND CONDITIONS"
12. Cancellation by us before arrival
As well as the rights to cancel the booking set out in sections 3 and 8, we reserve the absolute right to cancel a booking at any time before check in (a) should the Accommodation Provider advise us that the accommodation is no longer available for the period required by you or (b) should the accommodation, in our opinion, not match the standard required in the Guest Terms and Conditions.
If we cancel the booking pursuant to this section, you will be refunded the full cost of the booking.
13. Changes by us
We may have to make changes to or correct inadvertent errors in our website descriptions and other details both before and after the booking has been confirmed. While we always endeavour to avoid changes, we must reserve the right to do so.
If we have to make a significant change to your booking, we will tell you as soon as possible.
14. Guest Terms and Conditions
The Accommodation Provider is responsible for the accommodation during your stay and the Guest Terms and Conditions deal with this.
If you have any complaints about the accommodation during your stay, you must raise this with the Accommodation Provider during your stay, as provided in the Guest Terms and Conditions.
While we will endeavour to assist in resolving complaints, ultimately they will have to be resolved between you and the Accommodation Provider under the Guest Terms and Conditions.